Care System

 Awareness about Comprehensive Capacity and Patient Management Tool(CARE System)

September 12,2022

CARE

CARE is a comprehensive capacity and patient management tool, built specifically for disaster management purposes. It has dedicated features for COVID testing, inventory management, teleconsultation, etc. It keeps the digital record of a patient's health and enables treatment across different healthcare facilities.It also allows the state/ district administrators to have a birds-eye view of the health infrastructure at their disposal through smart dashboards and reports. Health being one of the key elements of disaster management, this tool does a good job at delivering healthcare with decentralised control. The asset management modules also helps in keeping track of the requirement from the field and ensuring effective supply of essentials.Care is open-source software with an MIT license

Patient Management :Our public healthcare system runs on pen and paper. This leads to a multitude of issues like

·        Data lose

·        Wastage of time

·        Reporting becomes tedious

·        Analysis of large data becomes impossible

·        Communication of information is not efficient

·        Large manpower required for data collection and processing

With the digital patient management tool, the treatment given to patients are improved because:

·        Patient Data is securely stored

·        Patient gets continued care across different facilities because of seamless data sharing

·        Close and effective supervision from the administration

·        Patient also gets better access to their own medical records

·        Fetching data is quicker, easier and more accurate.

STEPS TO CREATE A NEW FACILITY

·        After log-in, click on "Create new facility"

·        Fill out the form. You will see the following fields

·        Facility Type- Choose from the various types of facilities from the drop-down menu

·        Facility Name- Name of your facility in full

·        State

·        District

·        Locale Body- Locale body within which the facility is located in

·        Address- Full and correct address of the facility

·        Emergency Contact Number- phone number of the Nodal person for the facility

·        Oxygen Capacity in litres- If your facility has oxygen storage, mention the capacity in litres. If your facility has no capacity for oxygen storage, leave this field blank

·        Location- you may pin the exact location of your facility using the "Pin tool" in the centre. The Latitude and Longitude of the facility then automatically appear in the fields.

·        Click on "Save Facility"

·        You will see a notification on the top right corner of the screen confirming that the new facility has been created.

·        To edit your facility details, you can log-in, enter the Facility Dashboard by clicking "View Facility". Here, on the top right corner, you can see the option to "Update Facility Details".

Steps to add the number of doctors working in the Facility

·        Log into https://gdc.coronasafe.network

·        Log-in using your username and password.

·        Click on "View Facility" on the Facility card already created

·        On the bottom right side of the page, the option to "Add more Doctor Types" is visible. Click on it.

·        You will be redirected to a page. If you have just created a new facility and added the total capacity, this is the page you are automatically routed to.

·        In the field for "Area of specialisation," you can find different types of doctor like general medicine, pulmonology etc. For any other specialist that is not mentioned in the drop-down menu, click on "Other specialty".

·        Add the number of doctors you have for all of the categories that you have available.

·        Click on "Save and add more" after entering for each category.

·        Only you have entered data for all available categories, click on "Cancel".

·        You will be directed to the Facility Dashboard where you can check the numbers you have just added. The "Doctor List" appears under the "Total Capacity" list.

·        To edit the numbers, you may click on "Edit" option on the concerned card.

Steps to update Room Occupancy or edit Total Capacity

·        Log into https://gdc.coronasafe.network

·        Log-in using your username and password.

·        Click on "View Facility" on the Facility card already created.

·        You can see the "Total Capacity" dashboard below the basic details of your facility.

·        Each card in the dashboard is marked for a particular bed type. Click on "Edit" on the respective card of the bed type that you want to edit.

·        You will be directed to a page with fields for "Total Capacity" and "Currently Occupied" fields. Here, you can amend the values as needed.

·        Click on "Update Bed Capacity" to save the change.

Steps to add Daily Triage details

·        Log into https://gdc.coronasafe.network

·        Log-in using your username and password.

·        Click on "View Facility" on the Facility card already created.

·        You will be directed to the Facility Dashboard.

·        Here, on the right side bottom of the page, is "Add Triage". Click on it.

·        In the form, add the date, and then fill out the fields below.

·        Click on "Save Triage".

·        You will be routed to the Facility dashboard. Scroll to the bottom of the page to see the table for "Corona Triage"

·        You may edit the numbers by clicking on the "Edit" option on the right side against each date.

Location Management

The Location management module in 'Care' enables the facilities to transfer movable assets in between them.

STEPS TO CREATE NEW LOCATION

·        Log into https://gdc.coronasafe.network

·        Log-in using your username and password.

·        Click the “Facility” tab on the left.

·        Click on "View Facility" button under the concerned Facility name

·        Click on "Location Management" button on the top right side of the page.

·        Click on "Add location" button.

·        Fill in the required details:

                               Name: Facility name

                               Description: Fill details related to facility location and other relevant information                 related to the facility.

·        Click on "Add Location" button to update the record.

STEPS TO LOG MOVEMENT OF THE ASSET FROM ONE LOCATION TO THE OTHER

·        Log into https://gdc.coronasafe.network

·        Log-in using your username and password.

·        Click on "Asset" tab.

·        Click on "Scan Asset QR" button

·        Scan the QR Code pasted on the particular asset.

·        Click on "Update Asset" button on the right.

·        Under the location, choose the required location and click update.

NOTE: You can view the movement history of asset below asset details within Transaction History.

Asset Management

The asset management module in 'Care' gives the user a list of all available internal and external assets in a specific district/facility. The user can add and update assets depending on the user level.

STEPS TO CREATE A NEW ASSET

·        Log into https://gdc.coronasafe.network

·        Log-in using your username and password.

·        Click the “Facility” tab on the left.

·        Under the Facility name, Click on "View facility"

·        On the top right corner, click on 'Create Asset' button.

·        Fill in the necessary details and click on the 'Update' button to add your asset to the list.

·        Click on "Print QR" button on the top right on the asset details page.

·        Click on "Print QR Code" button to print the QR Code.

·        Affix the QR Code on the asset for identification and monitoring.

STEPS TO CHECK THE STATUS OF AN EXISTING ASSET

·        Log into https://gdc.coronasafe.network

·        Log-in using your username and password.

·        Click the “Asset” tab on the left.

·        Search for the asset to view it's details

·        You can also choose to filter the assets based on whether it is an external or internal asset

·        The status of the asset, name of the facility, location etc. can be viewed after clicking on the 'Details' button corresponding to each asset.

STEPS TO UPDATE AN EXISTING ASSET

·        Log into https://gdc.coronasafe.network

·        Log-in using your username and password.

·        Click the “Asset” tab on the left.

·        Search for the asset to view its details

·        Click on the 'Detail' button of the particular asset

·        Click on the 'Update detail' button on the top right, and update the asset details.

·        Click on the 'Update' button to save the changes.

There are various levels of Users within CARE:

• Volunteer: A volunteer that is linked to a facility has access to view all information saved within the facility but cannot edit it.

• Pharmacist: A Pharmacist that is linked to a facility has access to view all patient and facility information saved within the facility but cannot edit it.

• Staff: This is the staff (data entry/ administrator) within a facility. The staff has access to all the patient details within the facility and may amend or add more information.

• Staff (Read-Only): This is the staff (data entry/ administrator) within a facility. The staff has access to all the patient details within the facility but cannot amend or add more information.

• Doctor: The doctor, if linked to a facility has full access to all patient information within the facility. Only individual patients may also be linked to the doctor for tele-consultation or specialist consultation. In that case, the doctor has access to the records of only that particular patient.

• Local body Admin: The Local body admin can see the list of positive cases in a day within their local body (Panchayat, municipality, or corporation). If they are linked to a facility they have full access to all information of the patient within the facility.

• Ward Admin: The ward admin can see the list of positive cases in a day within their ward in the external result module. If they are linked to a facility they have full access to all information of the patient within the facility. They may also add/edit patient information within the facility.

• District Admin: The district admin has full access to all facilities registered within the district and all patients within those facilities.

• District (Read-Only) Admin: The district admin has full access to view information of all facilities registered within the district and all patients within those facilities. But no edit permission is given.

• District Lab Admin: Can view and edit all lab information and all sample details within the district

• State Admin: The state admin has full access to all facilities registered within the state and all patients within each facility.

• State (Read-Only) Admin: This user can see all facilities and patients registered in the state but cannot edit the information.

• State Lab Admin: Can view and edit all lab information and all sample details within the state

WHO IS A VOLUNTEER?

A volunteer could be any person, may not necessarily be a qualified caregiver like a doctor or a nurse, but an active member of the community, or even a friend or relative who wants to support the patient by monitoring his data, giving counselling or simply monitoring the health condition.

Tele-Medicine Module

STEPS TO ENABLE TELEMEDICINE

·        Log into https://gdc.coronasafe.network

·        Log-in using your username and password.

·        Click the “Patients” tab on the left.

·        Identify and click on the patient that you want to enable telemedicine doctor.

·        You must first file a consultation for the patient by clicking “Create Consultation".

·        In the consultation form, once you have scroll down you will see “Telemedicine” with the option Yes and No.

·        Choose Yes.

·        You may also select the time for the doctors or staff from your own facility to review the patients' status by setting “Review After”. Then, assign a telemedicine doctor within your district by clicking “Assign to” and select the doctor’s name.

·        Certain actions can be assigned to the following telemedicine doctor by selecting the “Action”.

·        To save click “Add Consultation”.

·        Once the update is saved, a notification will appear on the top-right corner of the page.

·        Once, telemedicine is enabled for a patient, on the patient dashboard, top, you will see a banner stating the name of the doctor the patient is assigned to.